June 8, 2009 - 7 P.M.                     

 

The meeting was called to order at 7:00 p.m. by Mr. Anderson, Chairman.

 

Invocation was led by Mr. Worsham.

Pledge to Flag was led by Mr. Eddie Elsberry

 

All Board members were present, with the exception of Mr. Terry Money, along with Superintendent, Dr. Pullen.

 

Mr. Anderson asks if there were any additions to the Superintendent’s Recommended Agenda for June 8, 2009 School Board Meeting. Dr. Pullen pointed out changes from Work Session. There were two items approved last week D-6 & D13. We have added D-15 Dollar Store Grant to Even Start program & D-16 FY Building Fund Budget. F-1 Change to SES Roof bid amount, F-2 removal of Custodial service, F-3 approve Custodial supplier. Modification on some Personnel items and H-3 added FY09 Financial projection, School Nursing Contract no longer provided by Health Dept.

 

Mr. Anderson asks for a motion to approve all items of the Agenda with changes. Mr. Elsberry made a motion to approve with a second by Mr. Massey and the vote was unanimous.

 

A motion was made by Mr. Massey to approve Minutes of Previous Meetings with a second by Mr. Elsberry and the vote was unanimous.

1.        Work Session -     May 4, 2009

2.        Regular Session - May 11, 2009                               

 

Public Participation

1. Board Consideration of Superintendent’s Recommendation of repeal of Board Policy IDF.

 2. Board Consideration of Superintendent’s Recommendation for changes to Board Policy IA.

Mr. Elsberry made a motion to approve with a second by Mrs. Johnson and the vote was unanimous.

1. Board Consideration of Superintendent’s Recommendation for approval of Financial Statement for April 30, 2009, 2009.

2. Board Consideration of Superintendent’s Recommendation for approval of School Sales Projects.

3. Board Consideration of Superintendent’s Recommendation for approval of Invoice from James W. Buckley & Associates, Inc, for Construction Documents printing for Menlo Elementary School project in the amount of $4,062.69.

4. Board Consideration of Superintendent’s Recommendation for approval of Invoice from James W. Buckley & Associates, Inc. for Construction Documents printing for Summerville Middle School project in the amount of $3,590.33.

5. Board Consideration of Superintendent’s Recommendation for approval of Invoice from James W. Buckley & Associates, Inc. for: Construction Administration/Pay estimate #2,   $1,210.25 & Reimbursement travel costs, $151.28         TOTAL - $1,361.53.

 6. Approved 06-01-09 – Board Consideration of Superintendent’s Recommendation for approval of Invoice from Jeff Bennett Construction Co., Inc. in the amount of $60,512.40.

7. Board Consideration of Superintendent’s Recommendation of use of Menlo Gymnasium or Cafeteria from 4:00 until 8:00 p.m. on June 20, 2009 by the Menlo Recreation Cheerleaders for a Pageant.

8. Board Consideration of Superintendent’s Recommendation for approval of Invoice from Alarms Systems and Telenet Systems at Menlo Elementary School in the amount of $9,635.38.

9. Board Consideration of Superintendent’s Recommendation for approval of Invoice from James W. Buckley & Assoc., Inc, for Design Service Fee at Summerville Middle School in the amount of $10,720.00.

10. Board Consideration of Superintendent’s Recommendation for approval of Invoice from James W. Buckley & Assoc., Inc. for Design Service fee at Menlo Elementary School in the amount of $15,800.00.

11. Board Consideration for approval of proposal from James W. Buckley and Assoc., Inc. to provide Storm water monitoring services at Menlo Elementary School in the amount of $5,500.00.

12. Board Consideration of Superintendent’s Recommendation for approval of proposal from James W. Buckley and Assoc., Inc. to provide Storm water monitoring services at Summerville Middle School in the amount of $5,500.00.

13.Approved 06-01-09 Board Consideration of Superintendent’s Recommendation of Van bid for School Food Service. The low bidder was Prater Ford with a bid of $21,630.00 delivered and they had said that it would take 12 16 weeks to get it. It is needed now for the Summer Feeding Program which begins Monday, June 8. Prater was able to locate a Van at another dealership but this will increase the cost to $23,515.00 and is available today, June 1. Dr. Pullen recommended that we go ahead and approve the bid of $23,515.00 on the Van that we can get now. The FDA will provide enough money to pay for this Van. It will not affect the General Fund in any way.

14.* **** Board Consideration of Superintendent’s Recommendation for approval of purchasing both buses from Peach State as a combined package for the total price of $153,184.00.

15. Added to Agenda – Board Consideration of Superintendent’s Recommendation for approval of the Chattooga County Even Start Family Literacy Programs acceptance of the Dollar General Store Grant in the amount of $20,000.00.

16. Added to Agenda- Board Consideration of Superintendent’s Recommendation of FY10 Building Fund Budget.

Mr. Massey made a motion to approve on consensus with a second by Mrs. Johnson and the vote was unanimous.

Mr. Elsberry made a motion to approve by Mr. Elsberry with a second by Mrs. Johnson and the vote was unanimous.

1. Board Consideration of Superintendent’s Recommendation for approval of Field Trips.

2. Board Consideration of Superintendent’s Recommendation for approval of moving Autistic Classroom back to Lyerly Elementary School along with the teacher and Paraprofessional.

3. Board Consideration of Superintendent’s Recommendation of the closing of the Academy for the 2009-2010 School year.

4. Board Consideration of Superintendent’s Recommendation for approval of the Chattooga County Student/Parent Handbook & Discipline Code.

5. Board Consideration for your review of the Chattooga County School’s District Progress Report.

 

Mrs. Johnson made a motion to approve on consensus with a second by Mr. Elsberry and the vote was unanimous

1. **** Board Consideration of low bid for Summerville Elementary School Roof. The low bidder was Roof Management, Inc. in the amount of $617,000.00.

2. **** Board Consideration of Superintendent’s Recommendation for Custodial service to be removed from Agenda. Projected savings did not reach the level that we had anticipated. Having our own employees has advantages.

3.**** Board Consideration of Superintendent’s Recommendation to accept bid for Custodial cleaning supplies from the low bidder Roman Chemical with an Annual bid of $49,992.00.

4. Board Consideration of Superintendent’s Recommendation of bid for Alarms System monitoring. The low bid was from Alarms Systems in the amount of $2,640.00 annually.

5. Board Consideration of opening bids for modifications to Chattooga High School Cafeteria. Bids will be reviewed and approved at June 8, 2009 Regular Session of BOE meeting.

Item #2 was removed from the Agenda due to the savings not being what we were led to believe.

Mr. Elsberry asks to remove item F#4 & F#5.

Item #4 – Mr. Elsberry asks that it be re-bid since we only to got one bid. The question was asked if it was advertised and it was on the website. Mr. Massey made a motion to approve. The motion died from a lack of a second. Mr. Anderson asks that it be advertised and re-bid for the July meeting.

Item #5 – Dr. Pullen said that there was a modification on CHS Serving area in Cafeteria. The low bidder will be awarded the job. Mr. Anderson asks if all bidders knew exactly what they were bidding on and no gray areas. One area found after fact. Not included was a steel beam that will have to be put in place and added to bid. Mr. Anderson asks to see Specs. Mr. Worsham explained everything. The project will have to be done before school starts. Mr. Anderson asks that the bid be redone with the addition. The board agreed to let Mr. Anderson get with Mr. Worsham & Dr. Pullen and go over this Mr. Elsberry made motion to allow Mr. Anderson to do this with a second by Mr. Massey and the vote was unanimous.

 

 

Mr. Elsberry made a motion to go into Executive session at 7:35 p.m. with a second by Mr. Massey and the vote was unanimous.

The group returned to Regular session at 8:15 p.m. with no action taken.

1. Board Consideration of Recommendation for approval of the 2009-2010

2. Board Consideration of Recommendation for approval of revision of our

our FMLA Leave Policy to be in compliance with the federal regulation changes

in the Act.

3. Board Consideration of Recommendation for approval to eliminate Classified Positions due to budget cuts.

3B. – Added to Agenda – Board Consideration of Superintendent’s Recommendation to eliminate Daycare positions.

4. Board Consideration of Recommendation for Personnel:

Certified Resignations – Lisa Hughes; Melissa Morrison; Keri Nugent; Added – Teena DiPillo, retirement

Certified Transfers – Patty Culver LMES, 3^rd grade tchr.; Lori Daniel LES Autisic tchr.; Rodney Mann SMS Math; Jeff Martin CHS Asst. Principal; Leah McCullough LMES Media Specialist; John Starr LMES PE

Certified Recommendations – Carlton Andrews Tech. Specialist; Added Sally Cash SES Spec. Ed; Robert L. “Bobby” Cavin LMES P-5; Bianca Rivera Spanish; David Tuttle CHS School Improvement Spec.; Tiffany World SES P-5

Classified Resignations – Stacy Kirby SES Spec. Ed Para

Classified Termination – Dewayne Treadaway Technology; Kenyon Mac Tribble LES Computer Lab Para; Added – Sharon Padgett, SES Spec. Ed Para; Jan Bennett, SES Daycare worker; Pax Busbin, SES Daycare worker

Classified Transfers – Ashley Coker SMS Spec. Ed Para; Christy Lea CHS Spec. Ed Para; Ed Parker LMES Spec. Ed Para; Cassandra Powell CHS Spec. Ed Para; Jamie Scott LES-Autistic Spec. Ed Para; Freda Watkins SES K Para

Classified Recommendations – Josie Bradfield Technology Dept.; Tabatha Brown System Occupational Therapist; Carla Chisolm System Occupational Therapist; Beverly Cowart CHS Receptionist; Geneva Dillard LMES Spec. Needs Para

A motion was made by Mr. Elsberry to approve on consensus with a second by Mrs. Johnson and the vote was unanimous.

A motion was made to approve by Mr. Elsberry with a second by Mrs. Johnson and the vote was unanimous.

 

1.Board Consideration of Recommendation for approval of the Superintendent Evaluation Instrument for the 2009-2010 year.

2. Board Consideration of Recommendation for approval of Nick Dipollo as Student advisor to the Board of Education for 2009-2010 school year.

3. Added to Agenda Board Consideration of year end FY09 Financial projection.

4. Added to Agenda Board Consideration of School Nurse Contract. We will have a recommendation for July BOE meeting as to what the Nursing program will be.

Mr. Massey made a motion to approve items # H1 & #H2 with a second by Mrs. Johnson and the vote was unanimous.

Items #H3 & #H4 were non action items.

 

 

With no further business Mrs. Johnson made a motion to adjourn at 820 p.m. with a second by Mr. Elsberry and the vote was unanimous.

 

 

__________________________                               ___________________________

Dr. Dwight Pullen, Superintendent                            Mr. William Anderson, Chairman